PTO Fox vs Timetastic
Timetastic is a polished, well-established leave planner, and a good one. The main difference is how you pay: Timetastic is priced per user per month, with features that vary by plan. PTO Fox is one flat price for your company size. Every plan has every feature. We'll never charge you more for a feature someone else gets. It's built around US office and floor teams: hours or days, quarter-hour amounts, US holidays with observed dates, and people who never sign in.
PTO Fox and Timetastic, side by side
Competitor prices as published on their websites as of October 14, 2026.
| PTO Fox | Timetastic | |
|---|---|---|
| Pricing model | Flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250) | Per user per month: Business $1.50, Pro $2.50, Rota & Time Clock $5.50 |
| Example list price, 40 people | $29 a month (Team, up to 40 people) | $60 a month on Business, $100 a month on Pro |
| Example list price, 100 people | $69 a month (Growth, up to 100 people) | $150 a month on Business, $250 a month on Pro |
| Free trial | 30-day free trial with every feature (card required; not charged until the trial ends) | 30 days, no card needed |
| Features by plan | Every plan has every feature | Varies by plan |
| Leave accruals | A yearly allowance worked out from your policy (first-year proration, carryover, service step-ups), on every plan. No monthly or per-hour accrual. | Pro and Rota & Time Clock, not Business |
| Limit on how many are off at once | Coverage limits per position | “Maximum absent” on Business and Pro (“coming soon” on Rota & Time Clock) |
| Teams / groups | Tabs per group, filter by position | Teams on Pro, not Business |
| Sign-in options | Email code or password | SSO on Pro |
| Request notifications | Employees with an email are notified when their request is decided. | (see their site) |
| People without email | Recorded by a manager, no email or login | Users can be added without email; managers, approvers and admins need one |
| Ledger and audit trail | Time-off entries can't be edited or deleted. A correction is a new entry or an adjustment, and a cancellation stays in the ledger, struck through, with who did it, when and why. Every action is recorded in an audit trail that can't be changed. | “Record of changes” on all plans |
| Rotas and time clock | No | Yes, Rota & Time Clock plan |
Timetastic prices are list prices on its pricing page on October 14, 2026, before tax. Plan placement is from its pricing table on the same date.
Confirmed in PTO Fox; not found on Timetastic's site on October 14, 2026: hours or days in quarter hours; a one-page printable month.
When Timetastic is the better pick
- You also need rotas or a time clock. PTO Fox doesn't have them.
- You want to start a trial without a card.
- You're a charity or good cause. Timetastic offers a 50% discount.
- You're a small team that only needs the Business features and likes paying per head.
- You want a long-established product.
When PTO Fox is the better pick
- You have more than about a dozen people and want one predictable bill that doesn't grow with every hire.
- You want balances worked out from your policy, and every other feature, without moving up a plan.
- You need coverage limits by position, not just a single cap.
- You track in hours, including quarter hours, alongside full days.
Questions
How much does Timetastic cost?
On October 14, 2026, Timetastic listed $1.50 (Business), $2.50 (Pro) and $5.50 (Rota & Time Clock) per user per month.
How much does PTO Fox cost?
A flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250), never per person. Every plan has every feature. We'll never charge you more for a feature someone else gets.
Does PTO Fox have a “maximum absent” limit?
Yes, set per position, and a clash is flagged when the request is made.
Can people without an email address use PTO Fox?
Yes. A manager records their time off. Employees with an email are notified when their request is decided.
Does PTO Fox do rotas or a time clock?
No. It's only for time off.
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