PTO Fox vs Vacation Tracker
Vacation Tracker is built to live inside Slack, Microsoft Teams or Google Workspace, and if your whole company works there, that's a real strength. PTO Fox is a standalone web tool for companies of 5 to 250 people, including the ones where part of the team has no work email, no chat app and no directory account. Every plan has every feature. We'll never charge you more for a feature someone else gets.
PTO Fox and Vacation Tracker, side by side
Competitor prices as published on their websites as of October 14, 2026.
| PTO Fox | Vacation Tracker | |
|---|---|---|
| Pricing model | Flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250) | Per user: Core $2 per user a month, with a $50 monthly minimum; a Complete plan is also offered |
| Free trial | 30-day free trial with every feature (card required; not charged until the trial ends) | 14 days, no card |
| Features by plan | Every plan has every feature | Core and Complete differ |
| Accruals, hourly tracking | A yearly allowance worked out from your policy (first-year proration, carryover, service step-ups), on every plan. No monthly or per-hour accrual. Hours or days, in quarter hours. | Accruals, hourly and TOIL listed under Complete |
| Approvals | Request with a preview of the balance after, then approval. Employees with an email are notified when their request is decided. An admin can name a substitute approver while a manager is away. | Multi-level and substitute approvals listed under Complete |
| Where it runs | Web app; email code or password. Slack, Teams or calendar feed: No | Slack, Microsoft Teams, Google Workspace |
| People with no email or directory account | Yes, recorded by a manager | Only directory users can be added, except with email sign-up |
| Limit on how many are off at once | Coverage limits per position | “Maximum Users Away” listed (plan not confirmed) |
| Tenure-based leave | Service step-ups in policy | “Seniority Entitlement” listed (plan not confirmed) |
| Ledger and audit trail | Time-off entries can't be edited or deleted. A correction is a new entry or an adjustment, and a cancellation stays in the ledger, struck through, with who did it, when and why. Every action is recorded in an audit trail that can't be changed. | (see their site) |
| Locations / departments | Groups and positions | Core: 3 locations, 10 departments; Complete: unlimited locations |
From Vacation Tracker's pricing page, October 14, 2026. The Complete price is left out because we couldn't confirm it.
Confirmed in PTO Fox; not found on Vacation Tracker's site on October 14, 2026: a one-page printable month.
When Vacation Tracker is the better pick
- Everyone works in Slack or Teams and you want requests and approvals right there.
- You need TOIL (time off in lieu).
- You want a no-card trial.
When PTO Fox is the better pick
- Part of your team has no work email or chat account (warehouse, drivers, floor staff), or simply doesn't use Slack.
- You want one flat price with every feature, without picking a plan.
- You want a calendar that prints on one page.
- You need coverage limits by position.
Questions
Does PTO Fox work inside Slack or Microsoft Teams?
No. PTO Fox is a web app, and it notifies people by email. Employees with an email are notified when their request is decided. Many people never sign in at all.
What does Vacation Tracker cost?
On October 14, 2026, Core was $2 per user per month with a $50 monthly minimum.
Can I track people who don't have a company email?
In PTO Fox, yes. A manager records their time off and they appear on the calendar and in exports.
How is PTO Fox priced?
A flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250). Every plan has every feature. We'll never charge you more for a feature someone else gets.
More comparisons
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