PTO Fox vs SimplyPTO
SimplyPTO is a simple, low-cost leave tracker: free for up to 10 people, then a flat price by team size up to 100 people, with every feature on every plan. It costs the same or less at every size up to 100 (tied at $19 for 21-25 people), and it has no plans over 100. PTO Fox is from $19 a month, flat by company size up to 250 people. Every plan has every feature. We'll never charge you more for a feature someone else gets. Where they differ is in the records, the approval screen and the policy rules. SimplyPTO facts on this page are as seen on its website and in its live demo, checked October 2026.
What SimplyPTO does well
- Free for up to 10 people. No card needed for the free plan.
- Costs the same or less up to 100 people. $9 a month up to 20, $19 up to 50, $29 up to 100.
- Slack and Google Calendar sync. PTO Fox has neither; it notifies people by email.
- Time off for people without accounts. Managers can record it for them, as they can in PTO Fox.
- Monthly accrual, as an option. PTO Fox instead grants each year's allowance up front.
PTO Fox and SimplyPTO, side by side
SimplyPTO facts as seen on its website and in its live demo, checked October 2026.
| PTO Fox | SimplyPTO | |
|---|---|---|
| Pricing model | Flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250) | Flat by team size: free up to 10 people, $9 a month up to 20, $19 up to 50, $29 up to 100 |
| Free plan | No; 30-day free trial with every feature, no card needed | Free for up to 10 people, no card needed |
| Most people on a plan | Up to 250 people: $129 a month (Scale, up to 250 people) | Public plans stop at 100 people |
| Features by plan | Every plan has every feature | Every plan has every feature |
| Locked records | Time-off entries cannot be edited or deleted; a correction is a new entry or an adjustment, and a cancellation stays in the ledger, struck through, with who did it, when and why. | In the demo, an admin can edit or remove an approved entry |
| Approval screen | Shows the balance after the request and the coverage | In the demo, the approval card shows neither the balance nor who else is out |
| Policy rules | First-year proration, carryover, waiting periods and service-based step-ups, worked out from your policy | In the demo: a carryover on/off switch and a manual balance adjustment |
| Units | Hours or days, with quarter-hour amounts | Days and half days |
| Batch time-off entry | Yes | Not found in the demo |
| Printable who's-out calendar | Yes | Not found in the demo |
| People without accounts | Recorded by a manager, no email or login | Recorded by a manager |
| Slack and Google Calendar sync | No | Yes |
SimplyPTO prices and features as seen on its pricing page and in its live demo, checked October 2026.
Confirmed in PTO Fox; not found in SimplyPTO's live demo, checked October 2026: batch time-off entry; a printable who's-out calendar.
What each costs a month, by company size
| PTO Fox | SimplyPTO | |
|---|---|---|
| 10 people | $19 | Free |
| 20 people | $19 | $9 |
| 25 people | $19 | $19 |
| 40 people | $29 | $19 |
| 50 people | $49 | $19 |
| 65 people | $49 | $29 |
| 100 people | $69 | $29 |
| 150 people | $99 | Not offered |
| 250 people | $129 | Not offered |
Prices checked October 30, 2026. Sources: ptofox.com/pricing; SimplyPTO's public pricing page.
When SimplyPTO is the better pick
- You have 10 people or fewer and simple needs. SimplyPTO's free plan is a fine choice.
- You want Slack or Google Calendar sync.
- You want to pay less. SimplyPTO costs the same or less at every size up to 100 people.
- You want time off to build up monthly
When PTO Fox is the better pick
- You need policy rules: first-year proration, carryover, waiting periods and service-based step-ups.
- You want locked records and approvals that show the balance and the coverage.
- You enter time off for many people at once, or print the month for the wall.
- You track in hours, or you have more than 100 people (PTO Fox goes to 250).
The short version
Under 10 people with simple needs? SimplyPTO's free plan is a fine choice. When you need policy rules, locked records and approvals that show the balance and coverage, that's PTO Fox.
Questions
How much does SimplyPTO cost?
Checked October 2026: free for up to 10 people, then $9 a month up to 20, $19 up to 50 and $29 up to 100, with every feature on every plan. Its public plans stop at 100 people.
How much does PTO Fox cost?
A flat monthly price by company size, from $19 a month ($19 up to 25 people, $29 up to 40, $49 up to 65, $69 up to 100, $99 up to 150, $129 up to 250), never per person. Every plan has every feature. We'll never charge you more for a feature someone else gets.
Does PTO Fox have a free plan?
No. It has a 30-day free trial with every feature, no card needed.
Can a time-off entry be changed in PTO Fox?
Time-off entries cannot be edited or deleted; a correction is a new entry or an adjustment, and a cancellation stays in the ledger, struck through, with who did it, when and why.
Does PTO Fox connect to Slack or Google Calendar?
No. PTO Fox notifies people by email. Employees with an email are notified when their request is decided.
Can people without an email address use PTO Fox?
Yes. A manager records their time off. Employees with an email are notified when their request is decided.
How many people can PTO Fox cover?
Up to 250 on a flat plan: $129 a month (Scale, up to 250 people). For more, contact us.
More comparisons
PTO Fox vs Jibble: when free is enough, and when it isn't · PTO Fox vs Timetastic · PTO Fox vs Vacation Tracker · PTO Fox vs PTODesk · Looking for a Time-Off Manager Pro replacement?